In today’s society,technology makes it easier to change paper documents into digital files that could be stored effectively in the cloud or on your PC. However,you can still find occasions when a paper document is usually necessary. These two formats have disadvantages and advantages. This article will provide info on the many pros and cons of paper and digital mapping.
1. Digital Mapping
Accessing Documents Quickly While On The Run
Digital documents have two main benefits: comfortable access and retrieval. Unlike their paper counterparts that need manual access and a good memory to not forget where everything is placed,digital files may be retrieved utilising keywords. The keywords are of help mainly because they can be found in either the title or content,no matter where the document is located.
Using cloud storage,documents can be retrieved from office computers and mobile devices thereby,offering flexibility of access. It really is for this reason that digital is the preferred format by work teams. An example is organisational records,such as customer information,that should be shared among many individuals in the geographically diverse work group for that project to be successful.
Increased Storage Space
Obviously,paper documents will take up space. Unfortunately,today’s work environments do not have space to spare the location where the norm is shared space for working groups. With physical space being limited,but the price of electronic storage becoming cheaper,it seems sensible that certain would use digital technology to keep digital mapping documents. Scanners can be used to turn paper documents into digital files and put them in ‘the cloud’.
2. Paper Documents
While confidentiality issues may not be highly significant while using geographical documents,it does arise when organising the legal and financial areas of client information. Using online information,such as emailing digital documentation,is not always totally secure therefore,attaching digital map data for an email can position the information at an increased risk. It is essential to place simple passwords about the document before opening it,and you should share the password verbally towards the recipient.
This is why paper documentation is actually a benefit. Not just is sensitive information kept confidential,nevertheless the hard copies are easier to manage from the security perspective.
A Dependable Source
Regardless of the digital map resource being convenience,paper maps may be more reliable. Consider the situation – if you are heading for a remote location the location where the internet connection is poor,our recommendation is that you have hard copies available. A paper document will not need reliable internet connection to function,and is also available to pass around to any or all folks the audience. It can be old-fashioned,but even the antiquated methods get their benefits.
No Reason To Backup
Digital documents,including digital maps,require electronic backups to ensure you get the documents available when visiting different locations. Failing to backup the documents may be disastrous! A paper map or document is more reliable mainly because it fails to require backups,although extra copies from the item won’t go amiss.
As can be viewed,both paper and digital mapping have benefits however,they also have reasons why they may be disadvantageous. Utilizing the information above,you may choose which option is suited to suit your needs.
For more information on digital maps,please see this page.